Mar 14, Office Assistant Job Description

The office assistant job description clearly lays out the tasks and accountabilities for the office assistant job. Find out what competencies are needed for successful job performance in this position.

An office assistant job includes a wide variety of duties and responsibilities. These will differ according to the organization and industry. The core functions and requirements of the job are comprehensively detailed here.

OFFICE ASSISTANT

General Purpose

Helps maintain an efficient office environment. Provides administrative, secretarial and clerical support to others in the office.

Main Job Tasks and Responsibilities

answer phones and transfer to the appropriate staff membertake and distribute messagesgreet public and clients and direct them to the correct staff membercoordinate messenger servicereceive, sort and distribute incoming mailmonitor incoming emails and answer or forward as requiredprepare outgoing mail for distributionfaxing, scanning and copying of documentsmaintain office filing and storage systemsupdate and maintain databases such as mailing lists, contact lists and client informationretrieve information when requestedco-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cardstype documents, reports and correspondenceorganize travel arrangements for staffco-ordinate and organize appointments and meetings assist with event planning and implementationmonitor and maintain office suppliesensure office equipment is properly maintained and servicedperform work related errands as requested such as going to the post office and bankkeep office area clean and tidy

Education and Experience

High School Diploma or equivalentBusiness College training an advantageprevious office experience may be requested but this is also an entry level positioncompetent computer skills including MS Office or equivalentinternet skills including use of e-mails, group messaging and information gatheringnumerical and literacy skills

Key Competencies

organization and planning skillswork management and prioritizing skillsverbal and written communication skillsproblem solving abilityattention to detailaccuracyflexibilityreliabilityteamwork

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